Manuscript Guidelines

Instructions for Manuscript Preparation

To ensure the best possible presentation of a manuscript, the following instructions must be adhered to very closely.

  1. Size of the Paper – Format the manuscript for a page size of 8 1/2 x 11 inches (212 x 275 mm). DO NOT USE A4 OR OTHER FORMATS
  2. Font – Use Times New Roman 12pt font
  3. Copies to be Submitted – All manuscripts will be published in an electronic format. All manuscripts should be submitted in an electronic format, either Microsoft Word or Adobe PDF. A mailed paper copy is also requested to verify the integrity of the electronic file. MANUSCRIPTS SUBMITTED IN A PRINTED (PAPER) FORM ONLY WILL NOT BE PUBLISHED.
  4. Manuscript Length – It is requested that each paper be limited to 20 pages, including text, figures, tables and bibliography.
  5. Page Numbers – Do not number the pages. Page numbers will be added when the final proceedings is assembled.
  6. Micrographs, Tables, and Charts – Number each micrograph, table, and chart sequentially and reference each by these numbers in the text. Provide each micrograph, table, and chart with a descriptive caption. Indicate magnification in micrographs by a line symbol, e.g. 1 µm, 10 µm, 100 µm, or 1 mm length. Use µm not µ or u. Do not use “—-x” to indicate magnification. Use arrows or letters to identify features referred to and so indicate in caption. Tables are considered as part of the manuscript and are to be typed as part of the text in such a way as to avoid confusion. A single table should not overlap onto the next page and all the tables are to be centered.
  7. References – Indicated references in the text by consecutive numbers in parentheses immediately after the reference and not raised above it. For example, insert the references as a numbered list at the end of the text, using single spacing within each reference and double spacing between each successive reference. References must contain the names of all the authors of any paper, along with their initials, the title of the journal, volume number, first page number and year. References to a book must contain the author’s name, the book’s title, page number, publisher’s name, location, and the year of printing.
  8. Symbols and Abbreviations – Use standard symbols and abbreviations in the text and illustrations. Make sure all symbols and abbreviations are defined in the text. In the case of microscope photographs referred to in the text, use a scale bar (i.e. µm) to show dimensions, not the magnification.
  9. Units – Express data and measurements units in the metric system. Where desirable, English equivalent units can be shown in parentheses in text or illustrations.
  10. Footnotes – Type footnotes in single space, positioned three spaces below the text at the bottom of the appropriate page and separated from the text by a short line. They should be within the assigned margins for the size of paper being used.
  11. Typing the First Page – The first page of the manuscript contains the title of the paper, authors’ names and affiliation(s), and an abstract in English. International authors may submit an additional abstract in their own language.
  12. Title – The title should be all in CAPITAL LETTERS centered on the width of the paper. Allow a 1/2-inch (13 mm) space between the title and the names of the author(s). Then, allow a single space and type affiliations (each on a single line).
  13. Abstract – Allow 3/4 inch (19 mm) of space between the author’s affiliations and the abstract. Type ABSTRACT in capital letters, beginning at the left margin. Type the English abstract content first, using normal case lettering. In the case of a second language abstract, leave 1/2 inch (13 mm) of space between the first and second (non-English) abstract. The abstracts (English and non-English) should occupy not more than the first page. An Abstract should be a complete stand-alone summary of the paper.
  14. Page Format – The typing area must be 6 1/2 x 9 1/2 inches (162 x 240 mm). Each page should be completely filled with text, tables, or figures. Type major headings, e.g., Introduction, Sample Preparation, Experimental Results, Discussions, Conclusions, References, etc., in CAPITAL LETTERS, centered between the margins, and underlined. Subheadings, if used, begin at the left margin, typed with the first letter in CAPITALS and all other letters in lower case. Use single spacing within paragraphs and double spacing between paragraphs, text and all major headings.
  15. Manuscript Due Date – The manuscript will be due not later than March 1 of each year. All efforts will be made to have the printed proceeding ready for distribution at the start of the April meetings.
  16. Copyright & Reprint: The Proceedings of the ICMA conference is a copyright publication. If parts or all the material(s) have been or will be published elsewhere, details must be included in a cover letter accompanying the manuscript. The attached clarification should be attached to the manuscript. Reprints of ICMA paper(s) should acknowledge ICMA by use of a footnote on the first page of the reprint.
  17. The electronic document should be completely assembled (do not include micrographs, tables, and charts as separate files) and submitted in an electronic form by use of Microsoft Word or Adobe PDF. All files can be submitted on a CD-ROM or by email. Send email contributions to herbert.poellmann@geo.uni-halle.de
  18. Color or B/W micrographs, charts, and text are acceptable.
  19. Authors should limit the resolution of any included micrographs or charts to 300-dpi max.
  20. Please provide an e-mail address and/or include a business card for contact if any questions arise.

Submission of Abstracts for Acceptance

Authors of ALL PAPERS are requested to submit their abstracts to:

Dr. Arturo G. Nisperos
Nisperos Petrographic Services, Inc.
41754 Horseshoe Way
Coarsegold, CA 93614 USA
Telephone: Office 559-658-2498
Fax 559-658-2498
cell 559-790-2494
e-mail arturonisperos@nctv.com

Submission of Final Manuscript

Authors of ALL PAPERS are requested to submit their electronic manuscripts to:

Dr. Arturo G. Nisperos
Nisperos Petrographic Services, Inc.
41754 Horseshoe Way
Coarsegold, CA 93614 USA
Telephone: Office 559-658-2498
Fax 559-658-2498
cell 559-790-2494
e-mail arturonisperos@nctv.com
OR
Dr. Herbert Poellmann
University of Halle/Saale
Halle, Germany
e-mail herbert.poellmann@geo.uni-halle.de

Presentation of the Paper

To assist ICMA speakers in presenting a more effective talk and high-quality presentation of their appreciated work, please note the following.

Slide Preparation:

    1. Prepare for the given time element.
    2. PowerPoint presentations and slides are preferred as visual aids. (Overhead transparencies are discouraged.)
    3. Keep the quality of the slides high.
    4. Do not convey too much information per slide.
    5. Horizontal slides are preferred.
    6. Use proper symbols wherever appropriate.
    7. Lettering on originals should be large and easily read.
    8. RULE OF THUMB FOR VISIBILITY – Print your PowerPoint slides using the form 6-slides per page (selectable in your Print dialog box along with number of copies, etc.) Hold the printed page at arms length. If you cannot read the text on the slides printed in this manner, the audience will not be able to read your slides when projected.
    9. Pay special attention to the selection of colors on PowerPoint slides, both background colors and text colors. Choose colors that offer the greatest amount of contrast.
  • Do not photograph typed text or typed tables to prepare 35mm slides or PowerPoint slides.

Projection:

    1. A PowerPoint projector and facilities for projecting 35 mm (2″ x 2″) slides will be provided. Please prepare your slides accordingly, paying particular attention to their quality and lettering size, etc.
    2. Your talk and presentation are important to ICMA and to the attendees. Your contribution is greatly appreciated.